March 16, 2013 - March 17, 2013


Tucson, Arizona
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Potential proposers to the EPDS solicitation are encouraged to attend this pre-proposal workshop consisting of a solicitation seminar and a WIYN telescope familiarization site visit. The preproposal seminar - scheduled on Tuesday, March 17, 2013 - will cover the scope and intent of the solicitation, the characteristics of the WIYN telescope, NASA oversight of the development and commissioning process, and expectations for the Instrument Concept Study (ICS). Information will be presented by NASA officials, and participants will have the opportunity to pose questions regarding the opportunity. The workshop will also include a site visit on the following day - Wednesday, March 18, 2013 - to the WIYN telescope so that prospective proposers can see the telescope and facility first-hand.

For questions regarding the workshop logistics, please contact:

Ozhen Pananyan (, 818-393-7458) at JPL

Nanette Bird (, 520-318-8279 ) at NOAO.

Tuesday, March 17, 2015 at Marriott University Park Hotel, Tucson, Arizona
Time Topic Presenter
8:00 AM Sign-in & introductions All
8:20 AM NOAO Welcome Dr. David Silva, NOAO Director
8:30 AM Welcome,Solicitation & Workshop goals Dr. Douglas Hudgins, Program Scientist, NASA Exoplanet Exploration Program
8:45 AM Workshop Logisitcs Dr. Lori Allen,
NOAO Associate Director, Kitt Peak National Observatory
9:00 AM Solicitation Description
9:00 AM Overview – scope & intent Dr. Douglas Hudgins
10:00 AM WIYN Telescope Jayadev Rajagopal, WIYN Telescope Scientist, NOAO
11:30 AM Data management/archival Rachel Akeson, Deputy Director, NASA Exoplanet Science Institute (NExScI)
12:00 PM Lunch
1:00 PM NASA Insight/Oversight Muthu Jeganathan, Acting Project Manager, Jet Propulsion Laboratory
2:00 PM Evaluation Process & Criteria Dr. Douglas Hudgins
2:30 PM Instrument Concept Study (ICS) & deliverables Dr. Douglas Hudgins
3:30 PM Logistics of observatory visit Dr. Lori Allen
4:00 PM Q&A / reserve All
5:00 PM End
Wednesday, March 18, 2015 at Kitt Peak National Observatory, Arizona
Time Topic Presenter
8:00 AM Meet at Marriott Lobby All
8:30 AM Travel to Kitt Peak. Transportation provided by NOAO. All
10:00 AM Guided tour of 3.5 m telescope facility Drs. Lori Allen, Jayadev Ragagopal, Charles Corson
1:00 PM Lunch All
1:45 PM On-site Q&A, Wrap-up All
2:30 PM Return to Marriott, Tucson All
4:00 PM End All

Agenda (PDF)

Proposers have three options to participate in the seminar on March 17th:

  1. Attend in person: The seminar will be held at the Marriott University Park Hotel , 880 East Second Street, Tucson, Arizona 85719. Phone: (520) 792-4100 See hotel registration tab for more details. See hotel reservations below.
  2. Attend remotely via Adobe Connect (Audio, video and text options) For file sharing/video system at the meeting, Adobe Connect will be operated for remote presenters and attendees. The program is not restricted by passwords, however, participation will be allowed only to those who registered online. Log in as a guest and enter your full name. We ask that this link not be shared with anyone outside this list. Please use this link to access Adobe Connect:
  3. Attend remotely via Teleconference (Audio only) 844-575-9329 Access Code: 58833615

Please register for the workshop so that we can make appropriate arrangements. Proposers are encouraged to send in questions to Doug Hudgins well in advance of the workshop so that responses can be generated for the workshop. No remote participation options will be available during the WIYN observatory visit on March 18th.

IMPORTANT NOTICE: The conference participation options include features that allow audio and any documents and other materials exchanged or viewed during the session to be recorded. By joining this session, you automatically consent to such recordings. If you do not consent to the recording, discuss your concerns with the Program Scientist prior to the start of the recording or do not join the session. Please note that any such recordings may be subject to discovery in the event of litigation.

Hotel Reservations

Tucson Marriott University Park
800 East Second Street, Tucson AZ 85719

To make lodging reservations, please click the link below and make the following selection from the drop down menu:
Select your guest type - ATTENDEE

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